Privacy Notice for the Castle Drogo Wartime Nursery Project Evaluation
Data protection
In the course of completing this document, you will provide information about yourself (‘personal data’). We (the University of Oxford) are the ‘data controller’ for this information, which means we decide how to use it and are responsible for looking after it in accordance with the UK General Data Protection Regulation and associated data protection legislation.
How we use your data
We will use your data to support the development of a project researching and sharing the history of the nursery established at Castle Drogo during the Second World War for evacuated babies and young children. The information you provide will help to establish a baseline of existing knowledge from Castle Drogo staff and volunteers that the project will build on.
We are processing your data for this purpose/these purposes only because you have given us your consent to do so, by completing this form. You can withdraw your consent at any time by contacting sian.pooley@magd.ox.ac.uk. In this event, we will stop the processing as soon as we can. However, this will not affect the lawfulness of any processing carried out before your withdrawal of consent.
We will only use your data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.
Who has access to your data?
Access to your data within the University will be provided to those who need to view it as part of their work in carrying out the purposes described above.
We may also share your data with the following organisations for the reasons indicated: The National Trust.
Where we share your data with a third party, we will seek to share the minimum amount necessary.
Retaining your data
We will only retain your data for as long as we need it to meet our purposes, including any relating to legal, accounting, or reporting requirements.
Security
Your data will be held securely in accordance with the University’s policies and procedures. Further information is available on the University’s Information Security website. https://www.infosec.ox.ac.uk/about
Where we store and use your data
We store and use your data on University premises, in both a manual and electronic form.
Your rights
Information on your rights in relation to your personal data are explained at https://compliance.admin.ox.ac.uk/individual-rights.
Contact
If you wish to raise any queries or concerns about our use of your data, please contact us at sian.pooley@magd.ox.ac.uk. For more formal queries about how the University uses the information you provide, please contact data.protection@admin.ox.ac.uk.
